Fair Processing Notice

Fair Processing Notice 

At ESaT LTD we’re committed to protecting and respecting your privacy. This policy explains when and why we collect personal information, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

By attending this training, you’re agreeing to be bound by this policy. Any questions regarding this policy and our privacy practices should be sent by email to Julian.Herriott@ESaTraining.co.uk. Alternatively, you can telephone 07917096105 to speak to a member of staff.

How do we collect information from you?

We might collect data from you when you contact us, either on the telephone or via email.

What type of information is collected from you?

· Contact details

· Photographic image

· Driver Licence Details

· Payment Details

How is your information used?

We will use your information to:

· upload completed periodic training hours on the Government’s Recording and Evidencing (R&E) database; you can find out more about how your data is used on that database at https://www.gov.uk/government/publications/driving-standards-agency-privacy-policy/dsa-privacy-policy

· complete an attendance certificate;

· we might provide you with other goods or services to you or seek your views or comments on the services we provide - if you agree;

· notify you of changes to our services;

· send you communications which you have requested and that may be of interest to you;

We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information, for example data about your periodic training, to fulfil our statutory obligations for up to six years, 

Depending on the type of data we will hold your personal information on our systems for: 

· We will retain Periodic training data for 6 years

· We will retain personal information data for 5 years

Who has access to your information?

Your information will be shared with JAUPT[1] for them to monitor and manage approved centres and the training uploaded to the DVSA system, and where necessary shared with member state authorities to confirm Driver CPC entitlement abroad.

How you can access and update your information?

The accuracy of your information is important to us. If you would like to access to the data we hold on you please contact: Info@ESaTraining.co.uk.

Alternatively, you can telephone 01205 821876

You have the right to ask for a copy of the information ESaT LTD hold about you.

You have the right to request that the data we hold on you is erased or rectified. For example, if you don’t want us to use your information for views and comments on the services we provide, you can ask to have your contact details removed. 

How do I complain to the regulator?

If you would like to complain about the way we handle data please visit: https://ico.org.uk/concerns/